• Public relations doesn’t work.
• We reach out to journalists, but they don’t cover our news.
• The media get it wrong or they refuse to tell our side of the story.

Across a decades-long career in communications, I’ve heard a few variations on the above responses from executives when discussing public relations. The longer I do what I do, the more emphatic I’ve become in my response to these statements: It’s because you’re doing it wrong. 

That’s not a condemnation or criticism; it’s simply reality.

PR has been around for a long time, and while times have changed, the fundamentals of good storytelling have not. This means the more frustrating-but-nuanced response to the above statements is this: PR works if you consistently work at it.

PR Is Not a Light Switch

Most business leaders never trained for internal or external communications, so, respectfully, their understanding of its particulars is limited.

Where I see the disconnect for many organizational leaders is in the application of PR. Countless times businesses and non-profits determine the ideal time for PR is when they have something to say about themselves; a new CEO, a speaking opportunity they want to promote, a new product or service or simply because they want to drum up new business. And that’s the disconnect; they want to talk about something that offers little or no impactful benefit to the audiences of those media. 

The most effective PR incorporates consistent outreach and rarely talks about the organization trying to get coverage. This seems counter intuitive, right? The goal is to promote the organization and its reputation. You want to drive sales or fundraising. So why would you not talk about the organization? The answer is simple: Self-promotion won’t drive clicks on media platforms, which means it doesn’t benefit their organization or the readers/listeners/viewers/followers they reach.

PR Works if You Work It

The best PR strategy is an always-on PR strategy. By continuously engaging media with what they need (not what you want), organizations can enjoy larger benefits than those that treat PR like a light switch, only turning it on to promote themselves. 

So, what does an always-on PR strategy look like?

It offers a steady cadence of genuine thought leadership, from organizational leaders and other subject matter experts, on trends and issues of import to the industry or industries where the organization operates. Shrinking newsrooms need content, and if you can provide well-written, authoritative content or insightful nonpromotional interviews then you have an opportunity to become a valuable media source. 

An always-on PR strategy also includes real- or near-real-time monitoring to gauge and react to trends or issues, as well as reputational threats to the organization. Doing so allows you to engage on an issue or communications concern before it is missed or becomes a problem. This approach also helps to better assess where the organization stands with the media, and the public, in terms of perception, reputation and sentiment. An always-on approach allows organizations to also benchmark their share of voice in the media against their competitors. This last piece will help inform leadership on the most-discussed narratives and trends, and the perceived experts in these discussions with the media. 

In practical terms, this usually ends up looking like a monthly editorial calendar of issues, trends, company announcements and rapid response strategies to emerging topics within the media itself. This calendar covers content and expert participation both with the media as well as the organization’s owned channels, such as newsletters, social media and email blasts that speak to both internal and external audiences. Various monitoring and analysis tools provide the metrics and feedback needed to measure success.

Always-on, Always Helpful

Warren Buffett once said, “It takes 20 years to build a reputation and 5 minutes to ruin it.” In modern times, that reputation can be damaged in the time it takes to bang-out a 280-or-less-character social media post. Employing an always-on PR strategy helps to mitigate risk to the reputation of the organization it serves. It also ensures that same organization has a voice media are willing to hear, if only because of the consistent familiarity of that voice.