We live in a TikTok world with countless Americans (me included) drawn to dramatic online videos of real-life joy and sorrow. How many of us have turned to our phones to watch one brief-but-compelling video, only to find 10 minutes or more have passed as we watch video after video? And those videos filled with relatable, emotional moments, are often the most compelling.

In 2018, Melanie Sanchez was recorded at her college graduation taking a cell phone call from an employer offering her a job. The video went viral, and we all shared in Melanie’s joy. One of my favorites was from about 10 years ago. Marina Shifrin posted an interpretive dance resignation video for her employer. It was fun, with a bit of dark humor, and showcased her creativity in the process. The video went viral. Marina hit the talk-show circuit and even landed a book deal.

Of course, there are also heartbreaking videos. Brittany Pietsch made headlines a few months ago when she recorded her Cloudflare layoff-via-video, showing us the dark underbelly of not only remote work but also how poorly some employers plan these challenging discussions. There are too many examples like Brittany’s, and not enough of those like Melanie.

For employers, however, there are lessons to be learned as we continue to break new ground in a world of hybrid and remote workers. The biggest lesson from a communications perspective is to be human and humane in these discussions of hiring and firing.

When Hiring

1. Check the Tech: Before you dive into the conversation, make sure the technology platform you’re using works for all parties. Shaky or delayed connections create misunderstandings and frustration. Don’t proceed if the tech fails or is of such poor quality that the messaging you wish to convey is at risk. This step applies to both the hiring and the firing process.
2. Be in the Moment: Video meetings are part of the new normal of workplace cultures. Treat them like in-person meetings. Greet the candidate and be warm and conversational. Work to maintain a high level of eye-contact by looking at the camera when speaking and listening.
3. Set Expectations and Don’t Let Suspense Linger: Be transparent about your process upfront. Outline the steps in that process and your approximate timeline clearly. And if you are calling to offer the position to the candidate, be upfront rather than leaving them waiting to know if they have been selected. No one needs to be on pins and needles across an entire conversation waiting for the big reveal at the end.
4. Record with Consent: If you plan to record the interview to share with colleagues or even for your own internal review, ask for the candidate’s consent first. Show respect for their privacy. And remember, in some states and jurisdictions, it is illegal to record someone without their consent. Parties who break these laws can face serious legal consequences.

When Firing

1. Privacy First: In addition to checking the tech as noted above, privacy is critical. This is a devastating moment for the employee being released from your employ. Both you and the employee should be in a private setting.
2. Be Empathetic: Job loss ranks alongside death and divorce as a major life stressor. Demonstrate kindness and empathy as best possible. Acknowledge the hurt and distress of the moment.
3. Be Direct: Clearly communicate the decision to end the person’s employment without mincing words. However, be kind in the process. Avoid jargon or corporate speak; simply act like a human and treat the person with respect.
4. Provide Resources: Your human resource representative should join the employee’s manager or supervisor on the call. The manager or supervisor – someone who knows the employee and his or her work product – is there to discuss the decision and provide feedback, while the HR rep should explain any severance package, unemployment benefits, health insurance options (if applicable) and any other services the organization plans to offer following separation. At all times, the employer should be respectful and be sure to truly hear the employee while still keeping the call focused and brief.

As employers continue to hire digital natives, the likelihood of a business matter like hiring or firing becoming click-bait for the rest of us rises exponentially. Millennials and GenZ are the first truly digital generations whose lives online are rarely separate from their offline experiences. So, employers would serve themselves well to consider those hiring phone or Zoom calls or the difficult layoff discussions via Teams or speakerphone might take on lives of their own online. These discussions could put your organization’s reputation on the line and even threaten your bottom line.

Remember, these discussions have the potential to become tomorrow’s headlines. Plan accordingly.