For Kimball Communications, summer is packed with conferences, workshops and events. Our employees attend conferences across the U.S., and since we cannot physically be together each day it’s important to have a plan before traveling. You, too, can keep everything running smoothly by following this simple, yet effective strategy.

Eelke de Blouw / Foter / Creative Commons Attribution-NonCommercial 2.0 Generic (CC BY-NC 2.0)

• Prepare ahead of time. Have an internal meeting to go over everyone’s travel plans. Be sure you know when and where everyone will be throughout the summer. Keep a calendar of employee’s travel arrangements and daily schedules.
• Stay connected. Technology is key. Skype, voice call, text and email will keep everyone informed.
• Be aware of time zones. Remember, there’s a good chance you will not be on the same time zone. Schedule calls with each other appropriately.
• Delegate tasks. Make sure all your bases are covered. Assign timely tasks to colleagues. This will ensure deadlines are still met and will simplify things tremendously.
• Reach out to clients. Ensure clients are aware when you’ll be out of the office. It’s important to let clients know there will always be someone they can reach out to if a problem or question arises.

How do you stay connected during travel? Follow #KPRontheroad to see where we’ve been, and where we’re going, this summer.

Photo credit: Eelke de Blouw / Foter / Creative Commons Attribution-NonCommercial 2.0 Generic (CC BY-NC 2.0)