Like many fellow communications professionals, hearing the words “Frankenstorm” didn’t scare us away from our workdays this week. Some of us may have faced the effects of Hurricane Sandy head-on like one Philadelphia editor, but, for many of us, we could sit at home and work right from our smartphones and laptops without having to feel a raindrop (hopefully.)
So, when the business world is taking a “hurricane day,” what do you do? The answer to this is something agencies hopefully had prepared yesterday.
PR agencies can’t put a “Closed” sign on their email accounts or turn off their smartphones just because they can’t drive to work. Unless major wires are destructed or phones lose the last of their battery life, PR agencies can remain open for business.
Employees need to be prepared to deliver to their clients, communicate effectively with one another and, most importantly, protect themselves, whether a record-breaking hurricane hits or the power just happens to blow out on a perfectly sunny day.
The Quiet Before the Storm
Just as you would prepare for a client—prepare your own crisis communications plan before the event of a crisis. The news and National Weather Service prepared us for a worst case scenario for this #Superstorm, so agencies should be just as ready for their clients and themselves.
As Entrepreneur.com suggests, assess any possible risks your company may face, including weather events and property damage. Moreover, consider what to do if key employees are absent or unavailable; keep contact lists and passwords in a safe, accessible place.
Make the communications plan known to employees throughout the year so your team can navigate as smoothly as possible through a workday with turbulent weather.
On the Big Day
Just like any regular morning meeting, the first step in tackling a storm is to set up a virtual team meeting and prioritize. Over a conference line or chat room, discuss top deliverables that must be completed.
Next to consider is your clients. Alert your clients via email, Twitter—any channel necessary to inform them that you are available to fulfill their needs.
Throughout the day of a disaster, keep your co-workers and clients continually updated on work progress, as well as your safety, and follow these tips from PR News to work from home most successfully.
Finally, keep yourself safe and pass work onto others if you begin lose access to forms of communication. And, if you find yourself sitting in the dark, pull out your nearest candle, take out the old ereader—I mean book—and just wait until the storm passes.